INSIGHT

5 signs your commercial real estate company has outgrown its financial infrastructure 

Mark Leverette • July 8, 2025

Industries: Real Estate

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As your commercial real estate (CRE) company grows, the financial systems that once served you well may become impediments to further success. Recognizing when you’ve outgrown your financial infrastructure is crucial for maintaining competitive advantage and operational efficiency.  

5 key indicators that your CRE needs to upgrade your financial infrastructure 

This article will discuss five key indicators that signal it’s time for your CRE company to upgrade its financial systems and processes. 

1. Reliance on manual processes and spreadsheets 

When your team spends significant time manually entering data into spreadsheets, it’s a clear sign your systems are not integrated efficiently. This spreadsheet chaos—with multiple versions, outdated data and inconsistent records—can lead to errors and inefficiencies that harm your business. 

Time-consuming tasks like reconciliations, data transfers and report creation also drain valuable resources that could be directed toward growth initiatives. These manual processes not only slow down operations but also increase the likelihood of human error. 

2. Lack of real-time visibility and reporting 

Delayed reporting that hinders timely decision-making indicates a serious lack of real-time visibility. When data resides in multiple systems, analyzing overall performance becomes difficult due to these fragmented data silos. 

Limited customization options for reports also make it challenging to meet specific reporting needs unique to CRE operations. Without immediate access to accurate financial data, you’re essentially navigating your business blindfolded. 

3. Challenges with growth and complexity 

As your CRE company expands, you might notice increased reliance on third-party tools to compensate for limitations in your core system. This creates a complex and less efficient technology stack. 

Managing users and access rights becomes increasingly cumbersome as your team grows. Additionally, your financial system may struggle to handle complex transactions typical in CRE operations, such as consolidations or multiple depreciation methods. These limitations create bottlenecks that impede your company’s ability to scale effectively. 

4. Increased risk and compliance issues 

Manual processes and lack of robust controls significantly increase audit risks and compliance challenges. Data accuracy issues stemming from manual entry and poor system integration impact decision-making quality. 

In addition, when your system lacks built-in fraud prevention features, it becomes vulnerable to manipulation—a serious concern for CRE companies handling substantial financial transactions and property assets. 

5. Additional warning signs 

Struggling to manage inventory and warehouse operations points to inadequate system support, leading to inefficiencies and operational problems. For CRE companies managing properties and maintenance supplies, these inefficiencies directly impact tenant satisfaction and property values. 

In addition, the inability to integrate with essential third-party tools hinders automation and efficiency. In today’s interconnected business environment, your financial infrastructure must communicate seamlessly with property management, leasing, and maintenance systems. 

Transforming your financial foundation with BPM  

When these signs appear in your CRE operations, it’s time to consider upgrading your financial infrastructure. BPM brings deep industry knowledge and technological capabilities specifically designed for commercial real estate companies facing these challenges. Our team helps CRE companies implement scalable financial systems that provide real-time visibility, automate manual processes, and ensure compliance with industry regulations. 

For a complimentary assessment of your current financial infrastructure and to learn how our tailored solutions can support your growth objectives, contact us.